Preparing for the new Safety and Security Entry Summary (ENS) Declarations in the UK

C4T recently had the pleasure of sitting down with Anna Doherty, Senior Trade and Customs Specialist at The Chartered Institute of Export and International Trade (IOE), to discuss the new Safety and Security Entry Summary declarations in the UK and how businesses can prepare for the changes.

As global trade evolves, so do the compliance requirements for businesses engaged in international commerce. One significant change on the horizon for companies in the European Union, trading with the United Kingdom is the introduction of Safety and Security Entry Summary (ENS) declarations by HM Revenue & Customs (HMRC). This article explores what ENS declarations are, why they matter, and how businesses can prepare for this upcoming regulatory shift.

What are ENS Declarations?

Safety and Security Entry Summary (ENS) declarations are pre-arrival notifications that provide customs authorities with advance information about goods entering their territory. These declarations are separate from the import customs declaration process and are critical for enhancing border security, ensuring the safety of incoming shipments, and facilitating efficient customs processes.

“It is important to note that while it is the carriers' responsibility for ensuring that these declarations are in place, all parties in the supply chain must consider their role depending on contractual agreements. However, businesses can agree with their carriers that they are filing these declarations themselves, based on the information they receive from carriers, only then could it make sense to invest in technology to self-file."

Anna Doherty, Senior Trade and Customs Specialist, The Chartered Institute of Export and International Trade

For the UK, HMRC will require ENS declarations to align with international standards and their broader customs compliance framework. The ENS declarations will include details about the consignment, its origin, destination, and the parties involved in the supply chain. This enables HMRC to assess risks and clear goods before they arrive at the UK border.

Why are ENS Declarations Being Introduced?

ENS declarations are not new to the global customs landscape; they are part of the World Customs Organization's SAFE Framework of Standards. The UK has already implemented this requirement on goods arriving from ROW countries in order to:

• Enhance Border Security: Identify potential risks before goods enter the country.
• Ensure Trade Compliance: Align UK practices with global standards to simplify trade with international partners.
• Prevent Delays: Pre-clear shipments to reduce processing time at ports and border crossings.

What Does This Mean for Businesses?

The introduction of ENS declarations means that carriers who move goods to the UK will need to submit detailed shipment information to HMRC prior to goods arriving in the UK. Failure to comply could result in delays, fines, or even shipment rejections at the border.

Key implications for businesses include:

1. Increased Data Requirements: Companies will need to provide more comprehensive information about their shipments, including precise commodity codes, consignment details, and transport information.
2. Tight Timelines: ENS declarations must be submitted within specified timeframes, depending on the mode of transport (e.g., 24 hours before loading for sea freight).
3. Potential Process Changes: Businesses may need to upgrade their internal systems or collaborate with customs software providers to meet the new requirements efficiently.

How can Businesses Prepare?

Preparation is key to avoiding disruption when the ENS requirements come into effect. Here are some steps businesses can take to get ready:

1. Understand the Requirements

Familiarise yourself with HMRC's guidelines on ENS declarations, including the specific data points required and submission timelines and consider who is the carrier for each mode of transport and how they will comply with these new requirements

2. Invest in Technology to Self-File

Leverage customs automation software like Customs4trade's CAS platform to streamline the submission process. A centralised platform can handle data integration, exception management, and automatic filing, reducing the risk of errors and missed deadlines. The benefits of self-filing include:

• Increased transparency on submitted information and the timing of it
• The ability to identify or correct missing or wrong information early in the process
• Full control over the entire import declaration filing process

3. Review Supply Chain Data

Ensure your supply chain partners provide accurate and timely information to avoid delays in submitting ENS declarations. Work with carriers and freight forwarders to align on data-sharing processes.

4. Train your Team

Equip your customs and logistics teams with the knowledge and tools needed to handle ENS filings effectively. This includes training on any new software or compliance workflows. The Chartered Institute of Export and International Trade offer a range of education and training courses on a wide range of subject areas. https://www.export.org.uk/education/training/

5. Monitor Updates

Stay informed about HMRC announcements regarding the ENS rollout, including deadlines, exemptions, and changes to the requirements.

When will ENS Declarations be Implemented?

HMRC has finalised the implementation date for ENS declarations, which will become mandatory on January 31, 2025. Businesses should begin preparations now to ensure they are ready when the regulations take effect.

ENS Submission Instructions

Depending on how the goods will arrive in to the UK, HMRC has issued guidance and reminder documents for each mode of transport, or if you are planning on self-filing. Click on the image below to download the document.

You can also download details of the reduced ENS data in Excel format.

Final Thoughts

The introduction of ENS declarations by HMRC marks a significant step in the UK’s efforts to enhance border security and streamline customs processes. While the new requirements may pose challenges for businesses initially, they also present an opportunity to modernise customs operations and improve supply chain resilience.

"By preparing early, investing in the right technology, and ensuring accurate data flows, businesses can confidently navigate this change and continue trading efficiently with the UK." 

Anna Doherty, Senior Trade and Customs Specialist, The Chartered Institute of Export and International Trade

ENS will be available for acceptance testing in CAS starting from mid-January 2025. Filing both the ENS and the import declaration through CAS is straightforward, and the entire process can be fully automated. You only need to submit one data message for multiple filings, similar to our single-message double-filing functionality.

Customs4trade simplifies global customs and trade compliance for businesses of all sizes. Whether you are looking to expand across borders or optimise your customs processes, C4T is your trusted partner for seamless, efficient, and future-proof customs management. For more information or to request a demo, visit our website or contact us today!