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Customer Story

Driving Growth Through Customs Automation

Industry
Food
Country
Belgium
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CAS helps us support our rapidly expanding export operations. We are realising significant improvements in the time-critical export shipment process. With the investment in our Wielsbeke plant, we have increased our capacity by 50%. CAS helps the shipping department keep pace with our growth and realise bottom-line customs duty savings.

Carmen Wallays
Supply Chain Director - Agristo

About Agristo

Agristo is a producer of deep-frozen potato products, offering a wide variety of items that include fries, hash browns, croquettes, pommes duchesse, and more. The company is headquartered in Wielsbeke, Belgium, and has additional production facilities in Belgium, the Netherlands and soon also in France. Agristo specialises in manufacturing private-label products for supermarkets and restaurants. Their products are exported to 145 countries across Europe, the Middle East, Africa, the Americas, Oceania, and Asia, with exports accounting for over 98% of their annual revenue.

 

 

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Automating customs to support growth

Over the past few decades, Agristo has experienced significant growth and set ambitious targets for the future. This growth has influenced the strategic decisions they have made, and continue to make, particularly concerning their customs operations. In 1987, Agristo managed approximately 1.000 loads accounting for 20.000 tonnes of potatoes per year, and by 2030, they aim to handle around 65.000 loads or 1,3 million tonnes of potatoes each year. To support this major expansion, the company has invested heavily in automating its customs processes.

Until 2015, Agristo relied entirely on customs brokers, with their trucks travelling to the nearest customs offices. In 2016, they began focusing on obtaining customs licences and simplifying procedures. In 2017, they accelerated automation by bringing customs operations in-house, implementing Inward Processing Relief (IPR), achieving Authorised Economic Operator (AEO) certification, and preparing for Brexit. Since 2023, Agristo has concentrated on fully integrating customs processes within the organisation, ensuring that their systems are continuously adapted to meet future demands.

The Benefit of Special Procedures

One of Agristo’s customs brokers highlighted the advantages of Inward Processing Relief (IPR). IPR allows businesses to import goods into the European Union for processing without having to pay import duties or VAT upfront. For Agristo, this meant they could import palm oil sourced from the Far East into Belgium under IPR. The palm oil could be used in their production process, and they would be exempt from import duties on the portion incorporated into finished products exported outside the EU.

 While the concept was appealing, Agristo recognised the potential administrative burden associated with IPR. Managing it manually through complex Excel files with extensive calculations was considered impractical. To implement IPR efficiently, Agristo sought a system that could track both the palm oil imported under IPR and the exports made using it. C4T’s CAS software provided the necessary functionality, offering an integrated system to manage these processes effectively.

 Agristo had full confidence that CAS, together with the expertise of C4T, was the right choice to handle this complexity. This partnership not only enabled them to adopt IPR with ease but also paved the way for bringing export declarations in-house, marking a significant milestone in Agristo’s customs operations.

Dealing with Brexit

The announcement of Brexit had a significant impact on Agristo, as 30% of their volume was dispatched to customers in the UK. To mitigate potential disruptions, they pursued AEO (Authorised Economic Operator) certification, which allowed them to reduce customs checks and continue loading goods for the UK around the clock. This certification also enhanced Agristo’s understanding of its internal flows.

While preparing for Brexit, Agristo observed that many companies were not proactively taking steps to address the situation, and the full implications remained unclear to most.

As part of its strategic goal to unburden its customers, Agristo decided to adopt a DDP (Delivered Duty Paid) approach, taking responsibility for both EU export declarations and UK import declarations. This strategy provided Agristo with a competitive advantage, positioning them as a reliable partner for UK customers.

To further optimise operations, Agristo aimed to fully automate the process from their ERP system to UK customs authorities.

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The benefits of insourcing customs

CAS has played a vital role in supporting Agristo’s export markets, which generate 98% of the company’s revenue. It has served as a valuable information hub, helping the company achieve AEO certification and facilitating smoother movement of goods internationally. Additionally, CAS has enhanced the efficiency of Agristo’s customer service department by significantly reducing the need for constant communication with the shipping department and the hassle of emailing invoices and packing lists to customs brokers.

“CAS helps us support our rapidly expanding export operations. We are realising significant improvements in the time-critical export shipment process. With the investment in our Wielsbeke plant, we have increased our capacity by 50%. CAS helps the shipping department keep pace with our growth and realise bottom-line customs duty savings”, said Carmen Wallays, Supply Chain Director at Agristo.

Over time, Agristo has transitioned to managing approximately 90% of its standard operational flows through CAS. This change has allowed the company to free up time to explore opportunities to shift from an operational to a tactical approach to customs. Additionally, it has transformed the company’s relationship with customs agents.

“Before CAS, customs knowledge within Agristo was limited, so we engaged one of our customs agents to assist us. This allowed us to move from a transactional process with them to a tactical collaboration, focusing on sharing knowledge and entrusting more complex flows to this customs agent. While some might assume that automation requires significant resources, with CAS managing 90% of our operational customs flows, we’ve been able to streamline our processes without the need for additional headcount”, explained Stefanie Decaluwé, Customs Project and Process Manager at Agristo.

Integrating customs into existing departments

With customs gaining more and more importance and considering the very short transit times to the UK and their 24/7 operations, Agristo has established an ‘Agristo Control Tower’ together with their hauliers and Customs4trade . This system ensures timely resolution of any issues that may arise during shipments.

The future of customs at Agristo

As customs systems continue to evolve, Agristo is actively adapting to these changes and is constantly looking for efficiencies. An example is exploring digital communication with UK hauliers aimed at enhancing efficiency and ensuring the reliability of their 24/7 operations.

These initiatives position Agristo to effectively navigate the changing customs landscape while maintaining high service standards.

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Before CAS, customs knowledge within Agristo was limited, so we engaged one of our customs agents to assist us. This allowed us to move from a transactional process with them to a tactical collaboration, focusing on sharing knowledge and entrusting more complex flows to this customs agent. While some might assume that automation requires significant resources, with CAS managing 90% of our operational customs flows, we’ve been able to streamline our processes without the need for additional headcount.

Stefanie Decaluwé
Customs Project and Process Manager - Agristo
Discover more

Accelerate with CAS

Designed to simplify customs management for organisations, CAS is a comprehensive solution that automates customs and trade compliance processes. Start with the functionality that will provide your company with the most immediate automation, value and add-on modules as you grow to optimise your customs operations.

Single message, double filing

Single message, double filing

With one single message, CAS simultaneously files an export declaration from the country of departure and an import declaration in the country of destination, combined with transit to ensure frictionless border crossing.
Compliance

Compliance

Legal content is natively included and constantly updated, future-proofing your customs management from changes in legislation. Global and country-specific legal content is available and kept up to date in CAS to feed the different modules based on legal provisions, tariff and tariff measures such as TARIC codes, duty rates, declaration codes etc.
Special Procedures

Special Procedures

Take advantage of special duty regimes that allow you to store, temporarily use, process, or repair your goods and get either suspension, partial or complete relief from import duty. The use of automated Customs Special Procedures can be beneficial for companies dealing with processing, distribution, and other manufacturing activities that are subject to high duty rates.

Single message, double filing

Single message, double filing

With one single message, CAS simultaneously files an export declaration from the country of departure and an import declaration in the country of destination, combined with transit to ensure frictionless border crossing.
Compliance

Compliance

Legal content is natively included and constantly updated, future-proofing your customs management from changes in legislation. Global and country-specific legal content is available and kept up to date in CAS to feed the different modules based on legal provisions, tariff and tariff measures such as TARIC codes, duty rates, declaration codes etc.
Special Procedures

Special Procedures

Take advantage of special duty regimes that allow you to store, temporarily use, process, or repair your goods and get either suspension, partial or complete relief from import duty. The use of automated Customs Special Procedures can be beneficial for companies dealing with processing, distribution, and other manufacturing activities that are subject to high duty rates.

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