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Customer Story

Centralising and Optimising Customs for a More Agile Supply Chain

Industry
Oils & Fats
Country
Germany
Olenex3

As CAS took over the manual work, often the more repetitive and tedious tasks, it freed up time to focus on other aspects of customs operations, such as compliance and reporting. Thanks to the automation in CAS, we have shifted from a reactive to a proactive approach in managing customs processes.

About Olenex

Olenex is a leading specialist in the production and supply of high-quality oils and fats, including palm, sunflower, coconut, and soybean oil. With strategically located refineries across Europe, Olenex ensures a consistent supply of liquid oils, tropical oils, and speciality fat solutions tailored to meet diverse industry needs. Their products are essential in baking, contributing to the texture and flavour of pastries and cookies. Additionally, carefully blended oil and fat combinations are used in spreadable products like margarine, hazelnut and chocolate spreads, as well as in confectionery, frying applications, and plant-based alternatives. Committed to quality and sustainability, Olenex continues to drive innovation in the oils and fats industry.

 

 

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Automation and centralisation of customs processes

Olenex previously managed its import and export declarations manually, including the administration of Inward Processing and the Transfer of Rights and Obligations (TORO). With only two employees handling these operations in Germany, each declaration took at least an hour to create and submit to customs. This resulted in a time-consuming and labour-intensive workflow that caused significant delays. Trucks had to wait for the necessary documents for border-crossing, documents that could only be generated once loading was complete. As a result, every truck faced a minimum one-hour wait after loading, leading to logistical bottlenecks. 

Olenex began exploring ways to manage the workload more efficiently. They researched various solutions and suppliers offering customs automation. After comparing their options, they chose C4T as their provider. The key factor in their decision was C4T’s level of automation, which far exceeded that of other suppliers.

Olenex currently uses CAS for all German export formalities, including Inward Processing and End Use. These processes involve substantial complexities in data tracking and reporting.

“When we first engaged with C4T, we knew that the functionality we required for the German market wasn’t fully developed yet. However, we had a strong partnership in bringing it to life. While we had to wait for C4T to deliver the next set of features, they also had to wait for us at times to provide the correct data for the platform. It was a highly collaborative and positive start to our partnership, built on mutual understanding. Once all the necessary functionality was in place, we could immediately start reaping the benefits.”

The benefits of insourcing customs

By automating their customs operations and replacing customs brokers with C4T’s customs automation software, CAS, Olenex achieved significant time and cost efficiencies.

“As CAS took over the manual work, often the more repetitive and tedious tasks, it freed up time to focus on other aspects of customs operations, such as compliance and reporting. Thanks to the automation in CAS, we have shifted from a reactive to a proactive approach in managing customs processes.” 

One of the biggest advantages of automation for Olenex is improved time efficiency. With CAS, obtaining a released customs declaration now takes approximately 10 minutes, compared to at least an hour previously. Additionally, they can load trucks outside of business hours, as the manual declaration creation process is now a thing of the past.

“Apart from the significant time and cost savings that have transformed our customs operations and budgets, the ability to centralise all our German export formalities on one platform is a major advantage. CAS makes complex German customs processes easy!”

Olenex also highlighted the strength of the C4T team, stating, “Customs4trade has a fantastic team of enthusiastic experts in the field, which is a great asset to the company. However, while we have all adapted to more online meetings post-COVID greater face-to-face interaction would be beneficial during a complex customs implementation project, especially as we approach the actual go-live.” This highlights the importance of balancing on-site and online meetings in our agile approach.

The future of customs at Olenex

As CAS functionality evolves, Olenex plans to integrate its inbound flows into Germany within the platform, with the goal of centralising all customs operations. This integration will enable the management of both import and export processes in a single system, streamlining workflows and reducing manual tasks. By centralising customs operations, Olenex aims to enhance efficiency, improve data visibility, and ensure better compliance. The long-term objective is to achieve a fully automated and future-proof customs management system that supports continued growth and operational efficiency.

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Apart from the significant time and cost savings that have transformed our customs operations and budgets, the ability to centralise all our German export formalities on one platform is a major advantage. CAS makes complex German customs processes easy!

Discover more

Accelerate with CAS

Designed to simplify customs management for organisations, CAS is a comprehensive solution that automates customs and trade compliance processes. Start with the functionality that will provide your company with the most immediate automation, value and add-on modules as you grow to optimise your customs operations.

Single message, double filing

Single message, double filing

With one single message, CAS simultaneously files an export declaration from the country of departure and an import declaration in the country of destination, combined with transit to ensure frictionless border crossing.
Compliance

Compliance

Legal content is natively included and constantly updated, future-proofing your customs management from changes in legislation. Global and country-specific legal content is available and kept up to date in CAS to feed the different modules based on legal provisions, tariff and tariff measures such as TARIC codes, duty rates, declaration codes etc.
Special Procedures

Special Procedures

Take advantage of special duty regimes that allow you to store, temporarily use, process, or repair your goods and get either suspension, partial or complete relief from import duty. The use of automated Customs Special Procedures can be beneficial for companies dealing with processing, distribution, and other manufacturing activities that are subject to high duty rates.

Single message, double filing

Single message, double filing

With one single message, CAS simultaneously files an export declaration from the country of departure and an import declaration in the country of destination, combined with transit to ensure frictionless border crossing.
Compliance

Compliance

Legal content is natively included and constantly updated, future-proofing your customs management from changes in legislation. Global and country-specific legal content is available and kept up to date in CAS to feed the different modules based on legal provisions, tariff and tariff measures such as TARIC codes, duty rates, declaration codes etc.
Special Procedures

Special Procedures

Take advantage of special duty regimes that allow you to store, temporarily use, process, or repair your goods and get either suspension, partial or complete relief from import duty. The use of automated Customs Special Procedures can be beneficial for companies dealing with processing, distribution, and other manufacturing activities that are subject to high duty rates.

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